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Village Board Minutes

July 17, 2019 (6)

A regular meeting of the Village Board was held July 17, 2019 at 6:00PM in the Firehouse, 16 Saratoga Avenue.

Mayor Morreale called the meeting to order & led the Pledge of Allegiance.

Roll Call: Trustee Enekes, Trustee Kelly & Trustee Pasquarell were present.  Trustee Halliday was excused.

Motion by Trustee Kelly, seconded by Trustee Pasquarell, approved minutes of June 19, 2019 regular meeting as typed.
Carried – 3 – 0

The July 3, 2019 regular meeting had been cancelled due to the lack of a quorum.

SPECIFIC REQUESTS – Jack Kelley & United Rail were unable to attend.

CORRESPONDENCE – none.

PUBLIC COMMENTS, QUESTIONS & CONCERNS – none.

DEPARTMENT REPORTS

CLERK/TREASURER – Clerk-Treas Colson was present, reports for 7/3/19 & 7/17/19 read & filed.

Motion by Trustee Pasquarell, seconded by Trustee Enekes, approved payment of abstract #2: Payroll $37,589.46; General $121,395.22; Water $4,120.39; Sewer $8,472.82; Capital Reserves $112,698.09; and Community Development $16,560.00.
Carried – 3 – 0

Motion by Trustee Kelly, seconded by Trustee Pasquarell, approved payment of abstract #3: Payroll $40,809.88; General $84,494.37; Water $3,724.34; Sewer $6,631.04; Capital Reserve $1,556,071.97; and Community Development $16,171.00.
Carried – 3 – 0

Resolution #16 approved, budget transfers.

Clerk-Treas requested and received permission to post a message on the Village Facebook directing people to the new Hudson River Mill Museum website.  The Board also agreed to allow a link from the Village website to the Museum website.

FIRE DEPARTMENT – Chief Kelley was excused, report for June 2019 read & filed.

DPW/WATER/WWTP – Supt Lozier was present, report for June 2019 read & filed.

DPW has completed installation of the new volleyball court at Pagenstecher Park, the County will hydro seed the area.

The Board clarified the location at the entrance to Pagenstecher Park for the DPW to install the Folklore marker.

Supt Lozier requested IP be held accountable for the railroad crossing on Main Street when they have the Saratoga Ave crossing repaired.  Don Rhodes, Laberge Group, stated he has prepared a letter.

Supt Lozier brought a storm drainage issue in front of the EMS building to the Board’s attention.  Replacement will begin next week, Supt Lozier will send a letter to the EMS.

BUILDING DEPARTMENT – Insp Hepner was present, report for 7/17/19 read & filed.

OLD BUSINESS – none.

NEW BUSINESS

Resolution #17 approved, amend Department Head Uniform policy to allow payment to Village vendors.

Two bids were received for meter equipment on July 1, 2019.  Don Rhodes, Project Engineer, recommended both vendors be awarded the bid to allow flexibility in pricing and availability.

Resolution #18 approved, award of meter equipment bid to TiSales and Core & Main according to pricing schedules.

Motion by Trustee Pasquarell, seconded by Trustee Kelly, approved mayoral signature on Letter of Engagement with Steve Lubbe, CPA to conduct a single audit at the cost of $13,990.
Carried – 3 – 0

Motion by Trustee Kelly, seconded by Trustee Enekes, authorized Atty Buettner to prepare contract for mayoral signature accepting proposal by Smartt Software, LLC to provide computer & IT services on a monthly basis for one year at the cost of $300 per month and provide a Cyber-Security Plan at a one-time cost of $1,000.
Carried – 3- 0

Resolution #19 approved, declaration of the Village Board as Lead Agency under SEQR and declaring the wastewater improvement project to reline sewer pipes a Type II action.

Resolution #20 approved, designating Village Clerk-Treasurer as Certifying Officer for the 2019 CDBG application.

Motion by Trustee Kelly, seconded by Trustee Enekes, approved Firemen’s Association coin drop July 26 – 28 in front of firehouse.
Carried – 3- 0

Resolution #21 approved, change order #2 for WWTP electrical contract, increase of $35,879 for a total contract of $781,879.

PUBLIC COMMENTS, QUESTIONS & CONCERNS – none.

BOARD COMMENTS, QUESTIONS & CONCERNS – none.

EXECUTIVE SESSION

Atty Buettner requested an executive session to discuss litigation.

Motion by Trustee Pasquarell, seconded by Trustee Enekes, that Board adjourn to executive session as requested above, 6:26PM.
Carried – 3 – 0

At 6:56 PM the Board reconvened with no action taken in executive session.

ADJOURNMENT

Motion by Trustee Enekes, seconded by Trustee Kelly, that Board adjourn, 6:57PM.
Carried – 3 – 0

Nicole M. Colson
Clerk-Treasurer